Friday, August 20, 2010

June 2010 Board Minutes


JUNE 17, 2010

The Kohrs Memorial Library trustees met for their monthly meeting on Thursday, June 17, 2010. In attendance were Chair David Gregory, Rose Marie Bradshaw, Randy Chong, Kathy Foster and librarian Kate Potter.

Reading of the minutes and librarian’s report. The May minutes and librarian report were approved as read; Rose Marie made the motion to approve and Randy seconded it. Randy requested patron usage information about e-books from Montana Library2Go. Kate will check for information and add it to the librarian’s report. Kate noted the increase in circulation for juvenile and young adult books.

Committee reports. There were no committee reports.

Unfinished business. The board revisited the meeting room policy. Policies from other local organizations were reviewed for comparison. Kate provided a draft meeting room application. After a brief discussion, the board decided:

  • · Responsibility for security of the building will be added to Section 3 of the policy.
  • · A clause will be added to state that sales will allowed for non-profit fund raising endeavors only.
  • · The application form will be included with the policy.

Randy motioned that the policy be approved with these additions. Kathy seconded and the motion passed unanimously.

New Business. The board welcomed Kathy as its newest member and she briefly introduced herself.

Kate handed out staff job descriptions, explaining that she created a new one for the Library Assistant position. Updated descriptions are necessary to achieve state library standards. Rose Marie noted that the board needed time to review the descriptions; and to complete the update, Kate has requested an exception from the state library until the end of August.

Kate noted there are different levels of library standards achievement and Randy requested information on guidelines for each level. Kate will provide a report for the August meeting. She mentioned that a particular challenge for the library is in the technology area. Per Randy’s request, the August report will include comparisons with similar Montana libraries in the area of technology.

Maintenance updates:

The city will replace the water pipe from the building to the street in November.

The city approved Steve Perriman to mow the lawn this summer. The city will cover his worker’s compensation insurance. The city maintenance supervisor will provide his orientation. Randy noted that a permanent solution for yard maintenance is still needed. He suggested measuring the square footage of the lawn and asking the city to bill the library for its mowing services. He will measure the lawn.


Kate will be meeting next week with a potential volunteer. Dave recommended a thorough vetting. Kate will contact the organization who sent the person to the library.

Dave announced his resignation from the board due to other pressing responsibilities. He will send an official letter to vice-chair Sheila Thompson. The board thanked him for his service.

Respectfully submitted,

Kate Potter, secretary

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